How to Apply

Please email a cover letter (required) and resume to Hospice Quinte’s Executive Director, Jennifer May-Anderson at  The deadline to apply is September 6, 2019.

Job Description

The Administration and Donor Relations Coordinator reports to the Executive Director and is responsible for providing administrative support for the organization and donors. The job is currently part-time, twenty hours a week, to be worked on a flexible schedule as coordinated with the Executive Director.  There may be an opportunity for the role to become full-time. The target start date for this position is October 8, 2019.

Key Responsibilities

  • Provide support for a volunteer Board of Directors and its committees including, but not limited to, preparing and distributing agendas, minutes and meeting materials as needed
  • Updating board materials and meeting information on an online board portal
  • Attend committee and Board meetings in the capacity of recording secretary
  • Provide event support through tickets sales, registration, event logistics and maintaining attendance tracking
  • Provides administrative support for the Executive Director, Corporate Services Coordinator, and Communications & Outreach Coordinator
  • Assist with bookkeeping tasks as required
  • Schedule, recruit, train, and monitor administration/office/event volunteers
  • Respond to donor inquiries in a timely, pleasant, and accurate manner
  • Maintain all donor and contact management records in SUMAC database
  • Develops and generates reports through the collection and entry of data using SUMAC, Word, Excel, and Power Point as well as other software that is available
  • Process donations and prepare donor thank you letters and tax receipts to be distributed by mail and/or email
  • Provide administrative and donor relations support for fundraising activities, capital campaigns, and events

Job Qualifications

  • Graduate from a recognized university or college in a related program, or relevant professional experience
  • 1-3 years’ experience (specifically relevant administrative, customer service, fundraising or donor relations experience)
Knowledge, Skills and Abilities
  • Strong people skills with focus on collaborative work style
  • Excellent interpersonal skills including effective networking and listening skills
  • Excellent analytical, organizational, administrative, and time management skills
  • Ability to work independently and with supervision
  • Excellent communications (verbal/written) and problem solving skills
  • Ability to create and maintain good working relationships with a variety of internal and external constituents
  • Ability to multi-task and set priorities with a sense of urgency to achieve goals
  • Proficiency working with Microsoft Office Suite of Products
  • Willingness to work flexible hours, including evenings and weekends to meet deadlines
  • Possess a vehicle and valid driver’s license


“The care of the dying demands all that we can do to enable patients to live until they die.”

–Dame Cicely Saunders